The User Access page lets you grant a Limited Access user visibility over specific named employees, regardless of which department they sit in. It works alongside the existing Department Access page — assignments from both pages combine, so you can give a manager a department and a handful of named individuals from elsewhere.
Any users you've invited with Limited Access via Settings > Users & Access will be shown here for managing their individual employee access.
How It Works
Each Limited Access user can be assigned to one or more individual employees
Department Access and User Access combine — the user sees employees in their assigned departments plus any individuals named here
If neither a department nor an individual is assigned, the user will not see any employee data
Up to 30 individual employees can be assigned per user
Assign Employees to Users
Click Adjust access to open the two-pane picker. Available employees appears on the left and Has access on the right. Drag or tap to move people between the lists, and use the search box on either side to filter by name or department.
When you've finished, click Save. Bulk selection lets you apply the same change to multiple Limited Access users at once.
User List Overview
The list displays all Limited Access users along with their current individual employee access:
User - Displays the user's name and email
Individual Access - Shows how many individual employees are assigned (e.g. "3 employees assigned" or "No employees assigned")
Selection Checkbox - Allows you to select users to update their access
You can select multiple users at once to update their individual employee access in bulk.
Things to Note
This feature only applies to Limited Access users
Individual access combines with department access — the two OR together, not AND
The 30-employee cap is per user, not per organisation
Removing an employee from a user's individual list does not affect their department-based access — you may need to update Department Access separately
If an employee's department is hidden by your organisation-level name privacy settings, they will still appear by employee ID in the picker